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Point of Sales Manager

The Point of Sales Manager system has all the features of PoS Lite to manage orders and payments for hospitality outlets. It also includes the fully integrated Back Office module, Inventory Control and Finance modules. The Point of Sales Manager Reporting module now functions on all the additional features available in the Point of Sales Manager module.

Point of Sales
Back Office
Back Office
Finance (General Ledger • Accounts Payable and Receivable)
Inventory Control
Inventory Control (Stock • Purchasing)

The Point of Sales Manager modular system is the ideal and powerful solution for restaurants, cafés, shops, and small to medium hotels.

Security is a high priority and there are three account types available within Point of Sales Manager controlling differing levels of system access – all requiring individual user names and passwords. In cocnclusion, this means that only permitted staff can have access to the appropriate PoS modules, ensuring accurate records of all shift balances, sales and customers.

Reduces the margin for human error as the one-touch screen simplifies ordering and sales for staff. No matter how busy the outlet becomes. In other words, customer satisfaction levels increase with the efficiency of your service.

All invoices are automatically entered into the PoS system. Also, refunds are handled by the system and reasons clearly recorded. Track sales and customer spend, should you wish to recognise and reward your best and most loyal customers.

Product costs are pre-set and can be changed whenever required, no worries about busy staff forgetting discounts or increases. Additionally,  we can also handle volume discounts, e.g. buy two get one free at Happy Hour, with multiple prices set up for each item.

PoS identifies each payment method and prompts the appropriate protocol required. Change is automatically calculated so vastly reducing errors, misunderstandings and complaints.

Promote your product items based on accurate displays of best sellers. Adapt your menus to your customers’ demands. Also, maintain a sales history to help adjust your buying decisions for seasonal purchasing trends.

Send clear messages to the kitchen regarding customer preferences and needs. View pop-out table layouts of each outlet to identify customers requiring special attention. Lastly, specify bills that require guest names.

Banish the headache of balancing the cash register. The Resort Manager ‘End of Day’ Wizard shortens the working day and guides the operator through the process ensuring all invoices have been closed.

Once a sale is entered, the PoS system automatically updates inventory and accounts receivable records.

Point of Sales (PoS)

Resort Manager_POS

The PoS module is the back bone of all the Resort Manager packages. It is designed for use in restaurants, bars, night clubs and shops – anywhere cash, credit or account sales are made. The menu bar for the PoS Client can be seen above. When set up most of the repetitive day-to-day business processes can be automatically performed by the Point of Sales Manager system.

Furthermore, this is highly versatile module substantially reduces any margin for human error. It also covers multiple service outlets. It is easy to operate and functions in whatever language or currency is required. These are only the few of the many benefits of having hotel POS System. 

Back Office

Resort Manager_Back Office

The Back Office Settings option in Point of Sales Manager of the Finance module is where the business financial settings are created, viewed and edited throughout the Resort Manager system.

Finance: General Ledger

Resort Manager_Finance Ledger

The Finance or General Ledger section of the Point of Sales Manager is based on double-entry bookkeeping. When set up the Finance system automatically defines and manages all business transactions. The system simplifies the correct input of transactions and vastly reduces any margin for human error.

All financial transactions for the business will appear in the General Ledger for the Finance department to check and control. In conclusion, the system automatically generates a number of Management Reports for the Finance department to use for detailed analysis and planning.

Finance: Accounts Payable and Receivable

Resort Manager_Accounts Receivables & Payable

Accounts are the monies paid out by a business: Accounts Payable (A/P), and the monies paid into a business: Accounts Receivable (A/R).

Vendors (A/P), and Customers (A/R) make up the Accounts module. Both Vendors (A/R) and Customers (A/P) contain the same basic details and have the same basic functions. The exception being that Customers (A/R) also contains a tool to create and locate Quotations. Moreover, this is not needed in Vendors (A/P) because quotations are handled as part of the Purchasing process.

Inventory Control: Stock

Resort Manager_Inventory Control Stock

In Point of Sales Manager, stock Items contains all materials and products (perishable and non-perishable) purchased by a business and taken into store to be held until required.

There is a financial implication to the control and management of all stock items as costs and assets. In order for a business to run efficiently stock control must be carefully managed and monitored. Moreover, the Resort Manager Stock module automates much of the stock control work to maintain accurate stock control.

Before any purchase is made, a stock record card for the item must be created. In conclusion, this is for tracking purposes and can also used in Point of Sales Recipes to calculate the cost of products sold.

* There is an addition feature available for when a ‘Direct Purchase’ is made, e.g. someone goes directly to a store to buy something for immediate use

Inventory Control: Purchasing

Resort Manager_Inventory Control Purchasing

Purchasing refers to the business process of acquiring goods or services to accomplish the goals of the business.

In Point of Sales Manager, the normal business model for purchasing goods and services is initiated by creating a Purchase Request. Once the Purchase Request is approved a Purchase Order can be created which will then undergo a further approval process. Moreover, this whole process is managed through the Resort Manager system.

Also, an additional streamline process is available for the purchasing of perishable and fast-moving goods in daily use by the F&B Departments, through the Market List process.

Also, for instances when a member of staff needs to go directly to a store to buy some item, the Direct Purchase process can be used.


Resort Manager_Excel

Detailed and accurate daily and retrospective reports are essential for the financial management and advancement of any business. Also, Point of Sales Manager manages and distributes reports as often as required. Reports can be filtered for specific examination of details. Altogether, all reports are printable or distributed appropriately through authorised emails.