Point of Sales Manager
The Point of Sales Manager system has all the features of PoS Lite to manage orders and payments for hospitality outlets. It also includes the fully integrated Back Office module, Inventory Control and Finance modules. The Point of Sales Manager Reporting module now functions on all the additional features available in the Point of Sales Manager module.
Point of Sales
Finance (General Ledger • Accounts Payable and Receivable)
Inventory Control (Stock • Purchasing)
The Point of Sales Manager modular system is the ideal and powerful solution for restaurants, cafés, shops, and small to medium hotels.
Security is a high priority and there are three account types available within Point of Sales Manager controlling differing levels of system access – all requiring individual user names and passwords. In cocnclusion, this means that only permitted staff can have access to the appropriate PoS modules, ensuring accurate records of all shift balances, sales and customers.
Reduces the margin for human error as the one-touch screen simplifies ordering and sales for staff. No matter how busy the outlet becomes. In other words, customer satisfaction levels increase with the efficiency of your service.
All invoices are automatically entered into the PoS system. Also, refunds are handled by the system and reasons clearly recorded. Track sales and customer spend, should you wish to recognise and reward your best and most loyal customers.
Product costs are pre-set and can be changed whenever required, no worries about busy staff forgetting discounts or increases. Additionally, we can also handle volume discounts, e.g. buy two get one free at Happy Hour, with multiple prices set up for each item.
PoS identifies each payment method and prompts the appropriate protocol required. Change is automatically calculated so vastly reducing errors, misunderstandings and complaints.
Promote your product items based on accurate displays of best sellers. Adapt your menus to your customers’ demands. Also, maintain a sales history to help adjust your buying decisions for seasonal purchasing trends.
Send clear messages to the kitchen regarding customer preferences and needs. View pop-out table layouts of each outlet to identify customers requiring special attention. Lastly, specify bills that require guest names.
Banish the headache of balancing the cash register. The Resort Manager ‘End of Day’ Wizard shortens the working day and guides the operator through the process ensuring all invoices have been closed.
Once a sale is entered, the PoS system automatically updates inventory and accounts receivable records.
Point of Sales (PoS)
The PoS module is the back bone of all the Resort Manager packages. It is designed for use in restaurants, bars, night clubs and shops – anywhere cash, credit or account sales are made. The menu bar for the PoS Client can be seen above. When set up most of the repetitive day-to-day business processes can be automatically performed by the Point of Sales Manager system.
Furthermore, this is highly versatile module substantially reduces any margin for human error. It also covers multiple service outlets. It is easy to operate and functions in whatever language or currency is required. These are only the few of the many benefits of having hotel POS System.
A business often has multiple stations and outlets e.g., bars, restaurants, spas etc. and needs to define what products each of the stations can sell. A group menu is set up for each station ensuring the correct products are available for the station.
Categories can be added, deleted or de-activated. Also, the list can be ordered for convenience.
Additionally, outlets can be added as required.
The Back Office Settings option in Point of Sales Manager of the Finance module is where the business financial settings are created, viewed and edited throughout the Resort Manager system.
An account is a unique record of each type of asset, liability, equity, revenue and expense. Chart of Accounts is the base of any accounting system and represents a complete listing of every account in the system. Particularly, Chart of Accounts must be created before any transactions can be processed.
New accounts can be added as required.
Lastly, accounts can be edited, deleted or de-activated.
Finance: General Ledger
The Finance or General Ledger section of the Point of Sales Manager is based on double-entry bookkeeping. When set up the Finance system automatically defines and manages all business transactions. The system simplifies the correct input of transactions and vastly reduces any margin for human error.
All financial transactions for the business will appear in the General Ledger for the Finance department to check and control. In conclusion, the system automatically generates a number of Management Reports for the Finance department to use for detailed analysis and planning.
Transaction Entry is the basis of all financial records entered into the Resort Manager system and contains the details of all financial movements between accounts.
When recording an accounting transaction, one account is debited and another account is credited. In some cases, two accounts or more may receive the debit or credit. However, the total amount of the debit must equal the total amount of the credit so that the balance is 0.
Resort Manager system allows multiple templates to be created to ease the daily transaction entry tasks of the end user and vastly reduce the possibility of human error.
Finance: Accounts Payable and Receivable
Accounts are the monies paid out by a business: Accounts Payable (A/P), and the monies paid into a business: Accounts Receivable (A/R).
Customers and Vendors are entered into the system through a simple form. All contact details are recorded and are easily retrievable.
Also, details can be edited, deleted, or (if already used as part of a financial transaction) de-activated.
Applicable Terms and Conditions applicable are entered and automatically applied to all transactions.
Also, the last invoice and payment is displayed on screen, and the entire transaction history is available through Vendor History wherein original invoices and payments can be accessed.
Inventory Control: Stock
In Point of Sales Manager, stock Items contains all materials and products (perishable and non-perishable) purchased by a business and taken into store to be held until required.
There is a financial implication to the control and management of all stock items as costs and assets. In order for a business to run efficiently stock control must be carefully managed and monitored. Moreover, the Resort Manager Stock module automates much of the stock control work to maintain accurate stock control.
Before any purchase is made, a stock record card for the item must be created. In conclusion, this is for tracking purposes and can also used in Point of Sales Recipes to calculate the cost of products sold.
* There is an addition feature available for when a ‘Direct Purchase’ is made, e.g. someone goes directly to a store to buy something for immediate use
The Standard Recipes tool is used to create ‘bulk’ recipes for soups, sauces, etc. which are then be sold as they are, or used in other recipes. Firstly, these recipes are made up in bulk and then stored in portions so that they are quickly available for use in other recipes.
Secondly, a stock code must first be created for a standard recipe to record the quantity and cost of the finished product.
As ordered deliveries of ingredients are received and recorded, the system automatically updates the prices for all recipes and entries that contain the received items. Lastly, the cost price for any recipe can be viewed and used in the Recipe reports.
Inventory Control: Purchasing
Purchasing refers to the business process of acquiring goods or services to accomplish the goals of the business.
In Point of Sales Manager, the normal business model for purchasing goods and services is initiated by creating a Purchase Request. Once the Purchase Request is approved a Purchase Order can be created which will then undergo a further approval process. Moreover, this whole process is managed through the Resort Manager system.
Also, an additional streamline process is available for the purchasing of perishable and fast-moving goods in daily use by the F&B Departments, through the Market List process.
Also, for instances when a member of staff needs to go directly to a store to buy some item, the Direct Purchase process can be used.
Purchase Requests are an internal process whereby a relevant staff member submits a Purchase Request to buy goods or services to senior management or the Purchasing Department for approval. This is the start of the purchasing process.
Furthermore, the approval purchase process can be easily monitored with traffic light approval buttons.
As with many RM forms there is a useful comment area for any relevant notes on the required purchase to be made.
Detailed and accurate daily and retrospective reports are essential for the financial management and advancement of any business. Also, Point of Sales Manager manages and distributes reports as often as required. Reports can be filtered for specific examination of details. Altogether, all reports are printable or distributed appropriately through authorised emails.
The standard reports available for the PoS module are:
Sales Summary • Open Invoices • All Produced Invoices • Invoice Detail • Product Sales Report • Profitability • Shift Cash Analysis Report • Product Analysis Report • Docket Check by Folio • Docket Check Report • Sales by Classification • Sales Transaction by Account • Sales Transactions by Terminal / User • Shift Payment Summary • Product List Report • Voucher Status • Voids List • Entertainment / Office Summary • Invoice Discounts • Outlet Session Summary • PoS Recipe Card • PoS Sales with Modifiers • Sales Summary by PoS Times