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.The complete Resort Manager suite includes fully integrated comprehensive modules for Finance (General Ledger) and Accounts (Payable and Receivable).

The suite also contains all the modules available in:

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Finance / General Ledger

The Finance or General Ledger section of the Resort Manager is based on double-entry bookkeeping. When set up the Finance system automatically defines and manages all business transactions. The system simplifies the correct input of transactions and vastly reduces any margin for human error.

All financial transactions for the business will appear in the General Ledger for the Finance department to check and control. The system automatically generates a number of Management Reports for the Finance department to use for detailed analysis and planning.

Finance: sample screenshots

Customers and Vendors are entered into the system through simple form. All contact details are recorded and are easily retrievable.

Details can be edited, deleted, or (if already used as part of a financial transaction) de-activated.

Terms and conditions applicable are entered and automatically applied to all transactions.

The last invoice and payment is displayed on screen, and the entire transaction history is available through Vendor History from where original invoices and payments can be accessed.

Create, save, cancel and post Accounts Payable Invoices for a vendor or service supplier and for Accounts Receivable Invoices for a customer.

A simple form which auto calculates unit price.

Different currencies can be applied and converted using Period or Fixed Rate settings.

A/P and A/R Invoice Selector searches for and retrieves invoices based on a variety of filter options.

An A/P Credit Note is typically used when a product is returned for a refund, when an invoice amount has been overstated, or in other circumstances where the vendor must return money to the business or the business must return money to the customer.

The RM system offsets the amount against outstanding invoices due to be paid to the vendor or by the customer.

The applicable Revenue Accounts are then credited or debited to the total amount of the Credit Note.

This tool allows the business to create and record quotations for potential customers. Quotations for vendors are made through the Purchasing module.

Customer details and quotation validity dates are recorded.

Itemise and breakdown the costs of the products and/or services

Payment methods and currency options can be selected.

Once the customer has agreed to the quotation an invoice can be automatically created from the quotation screen.

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Accounts / Payable and Receivable

Accounts are the monies paid out by a business: Accounts Payable (A/P), and the monies paid into a business: Accounts Receivable (A/R).

Vendors (A/P), and Customers (A/R) make up the Accounts module. Both Vendors (A/R) and Customers (A/P) contain the same basic details and have the same basic functions. The exception being that Customers (A/R) also contains a tool to create and locate Quotations. This is not needed in Vendors (A/P) because quotations are handled as part of the Purchasing process.

 

Customers and Vendors are entered into the system through simple form. All contact details are recorded and are easily retrievable.

Details can be edited, deleted, or (if already used as part of a financial transaction) de-activated.

Terms and conditions applicable are entered and automatically applied to all transactions.

The last invoice and payment is displayed on screen, and the entire transaction history is available through Vendor History from where original invoices and payments can be accessed.

Create, save, cancel and post Accounts Payable Invoices for a vendor or service supplier and for Accounts Receivable Invoices for a customer.

A simple form which auto calculates unit price.

Different currencies can be applied and converted using Period or Fixed Rate settings.

A/P and A/R Invoice Selector searches for and retrieves invoices based on a variety of filter options.

An A/P Credit Note is typically used when a product is returned for a refund, when an invoice amount has been overstated, or in other circumstances where the vendor must return money to the business or the business must return money to the customer.

The RM system offsets the amount against outstanding invoices due to be paid to the vendor or by the customer.

The applicable Revenue Accounts are then credited or debited to the total amount of the Credit Note.

This tool allows the business to create and record quotations for potential customers. Quotations for vendors are made through the Purchasing module.

Customer details and quotation validity dates are recorded.

Itemise and breakdown the costs of the products and/or services

Payment methods and currency options can be selected.

Once the customer has agreed to the quotation an invoice can be automatically created from the quotation screen.

Finance

  • Chart of Accounts
  • Journal Definitions
  • Tax Schemes
  • Transaction Entries
  • Currency Rates

Accounting

  • Vendors and Customers database
  • Invoices and Credit Notes
  • Payments
  • Quotations

     

     

Inventory

  • Inventory database
  • Standardising stock units
  • Tracking stock ordered, delivered and issued
  • Creating stndard recipes
  • Audit manager

Purchasing

  • Purchase requests
  • Purchase orders
  • Purchasing Levels and Rules
  • Direct Purchases and Market List